Standing Procedures

Note: The SORRB Standing Procedures were updated November 11, 2021.


ARTICLE 1: Duties and Responsibilities of Board Members

It is acknowledged that this is a voluntary Board, and that each Board Member has obligations,

duties and responsibilities in addition to those of being a Board Member. However, in accepting a

position with SORRB, each Board Member implicitly accepts our mission in protecting Georgia’s

children and communities at large by identifying convicted sexual offenders that present

the greatest risk of sexually offending. To that end, each Board Member also implicitly accepts

the following duties and responsibilities:

1.1 Every attempt will be made to review each case prior to each meeting.

1.2 Board Members are expected to attend every Board meeting, either in person

or by teleconference. Board Members must turn on their video throughout the meeting to

confirm their identity and assist minute taking. If a Board Member must miss a meeting, he or she

shall notify the Executive Director as soon as they are aware that they will miss the meeting.

1.3 After a total of two (2) unexplained missed scheduled meetings, the Chair will contact

the Board Member to discuss attendance. After an additional two (2) unexplained missed

scheduled meetings (4 total), the Chair will contact the Board Member via letter.

1.4 The Board meets between 10 and 12 times each year. The Chair will make a request to the

Governor to remove any Board Member who misses seven (7) meetings in a calendar year.

1.5 Board Members are expected to attend working sessions at the designated

location. These working sessions are defined as those having an impact on the function and mission

of the Board and Agency.

ARTICLE 2: Conduct Unbecoming of a Board Member

2.1 Board Members shall conduct themselves in a manner that will not reflect negatively on

the Board and its responsibilities.

2.2 Any communication dealing with Board business is subject to Open Records,

public scrutiny, and potential admission in court.

ARTICLE 3: Membership

3.1 If a Board Member wishes to resign, they shall notify the Board Chair and

Executive Director. The Board Member shall then submit a written resignation letter to

the Governor’s office, with a copy to the Executive Director.

3.2 If a life changing event prevents, prohibits or hinders a Board Member from fulfilling

their duties and responsibilities to the Board, the Board Member shall notify the Board Chair to

discuss, consider and explore all options that will best serve the Board Member and the Board.

3.3 The Executive Director will notify the Board’s Legal Representative and Board Chair in

the event of a Board Member’s change in membership status. The Board Chair will notify the Board.

The details of the change in membership will not be shared without specific permission

from the affected Board Member.

ARTICLE 4: Meetings

4.1 A Special Meeting of the Board may be held at the discretion of the Chair or the

Executive Director, as he or she deems necessary.

4.2 Notice – Agency staff will provide the Board, via email, with necessary meeting

materials, which would include but not be limited to the agenda, minutes from the previous meeting

and teleconferencing information at least two (2) working days prior to the next

scheduled meeting. In the event the Board Chair or the Executive Director deems it

necessary, a Special Meeting may be conducted if each Board Member is given 24 hours’ notice via

email and/or telephone call.

4.3 Public Notification – Information pertaining to the time, place and date of the Board’s

meetings as well as any meeting of a committee of the Board shall be available to the general

public. This information shall be posted in the public area of the Board’s office, any other place

where the meeting is to be held and in the legal organ of the county.

4.4 Minutes – A record shall be kept of all actions of the Board. The minutes shall be

recorded in accordance with Robert’s Rules of Order, Newly Revised Edition. Copies of the official

minutes of all Board meetings shall be maintained by the Executive Director and posted on the

agency website.

4.5.1 Schedule of meetings for each year will be posted on the agency website.

ARTICLE 5: Voting

5.1 Voting on the classification of all cases will be conducted by individual roll call vote.

ARTICLE 6: Duties and Responsibilities of the Executive Director

6.1 It shall be the duty of the Board to hire the Executive Director.

6.2 The duties and responsibilities of the Executive Director shall include, and not be

limited to, the following:

(a) Day to day operations of the Agency

(b) Hiring of Agency staff

(c) Inform the Chair and Vice Chair of personnel issues that may lead to termination.

(d) Provide to Board Members the Agency Policies and Procedures upon request.

(e) Advise the Board of any EEOC complaints filed against a staff member.

(f) Provide orientation training to new Board Members within four (4) months of

a Board Member’s appointment.

(g) Notify the existing Board Members of the appointment, resignation or removal of Board


(h) Provide a copy of the budget and anticipated allocations to the Board within two months of

receiving the Governor’s proposed budget. Be prepared to discuss the budget and

allocations with the Board at the next scheduled meeting.

(i) Attend all Board meetings and trainings for the Board. Should the Executive Director be

unable to attend a Board meeting, he/she will appoint a designee to attend.

(j) Adhere to the Executive Director’s job description as contained in the Agency Policies and

Procedures Manual and any and all other duties as assigned by the Board.

ARTICLE 7: Risk Assessments

7.1 Actuarial risk assessments including, but not limited to, STATIC-99R, STATIC-02R, and/or

CPORT will be used in conjunction with all available information to assess the risk of all

convicted sexual offenders who must be classified per GA Code § 42-1-14. A totality of the

available information will be used to level each offender.

7.2 If ten (10) years have elapsed, and every five (5) years thereafter, since a sexual

offender has been classified by the Board as a Level II offender or a Sexually Dangerous Predator,

and such offender has not engaged in any additional criminal conduct of a violent or

sexual nature, such offender shall be eligible to petition for re-evaluation of his or her

classification. Such a petition for re-evaluation shall be made in writing to the Board and the

petitioner may submit information to the Board as provided in O.C.G.A. § 42-1-

14(a)(2). The information submitted by the sexual offender shall be reviewed and the Board

shall notify the sexual offender by first class mail of its decision regarding the risk assessment

classification and if there are any changes to the original classification. The

Board shall send a copy of such notification to the Georgia Bureau of Investigation, the Department

of Corrections, and Sheriff of the county where the sexual offender resides and sentencing court,

if applicable.

Updated November 12, 2021